- DATA CONTROLLER
Magda Witkiewicz conducting business under the name EquiLens by Magda Witkiewicz-Gavenda, holding a tax identification number (NIP:) PL9910413548 and having a mailing address: ul. Węgierska 2A, 46-045 Kotórz Mały, POLAND is the controller of personal data of:
(1) Website visitors and users;
(2) People contacting us;
(3) Newsletter subscribers;
(4) EquiLens business partners (e.g. advisors or consultants, contractors and service providers);
(5) EquiLens clients.
Words such as „we”, “our”, “us” or “EquiLens” refer to the data controller.
Titles and headings are just there to make things easier to find. They do not change or explain anything in this Policy.
If you see capitalized terms in this Policy that were not explained, check the EquiLens Terms of Service at https://equilensadvisory.com/terms-and-conditions/ for what they mean.
- HOW WE USE YOUR PERSONAL DATA?
We process your personal data for the following purposes:
(1) Website visitors and users:
– to ensure the Website works properly (Article 6.1(f) of the GDPR);
– to analyse how you use our Website (Article 6.1(f) of the GDPR).
You must provide your personal data to use the Website.
(2) people contacting us:
– to answer your questions and inquiries (Article 6.1(f) of the GDPR).
You must provide personal data to receive an answer to your inquiry.
(3) Newsletter subscribers:
– direct marketing of EquiLens services (Article 6.1(f) of the GDPR).
You need to provide your personal data if you want to subscribe to the Newsletter.
(4) EquiLens business partners:
– if you have a direct contract with us: to enter into and perform the contract (Article 6.1(b) of the GDPR) and fulfill our related legal obligations (including those arising from social security and tax laws) (Article 6.1(c) of the GDPR);
– if you represent a legal entity who has a direct contract with us: to properly identify and communicate with the entity you represent (Article 6.1(f) of the GDPR)
– if you are a contact person designated in a contract: to maintain communication regarding our services and cooperation (Article 6.1(f) of the GDPR).
If you are directly a party to a contract with us, providing personal data is legally required or is necessary to enter into the contract with EquiLens.
(5) EquiLens clients:
– if you are our client yourself: to enter into and perform the contract (Article 6.1(b) of the GDPR) and fulfill our related legal obligations (including those arising from social security and tax laws) (Article 6.1(c) of the GDPR);
– if you represent a legal entity who is our client: to properly identify and communicate with the entity you represent (Article 6.1(f) of the GDPR)
– if you are a contact person designated by our client: to maintain communication regarding our services and cooperation (Article 6.1(f) of the GDPR).
If you are directly a party to a contract with us, providing personal data is legally required or is necessary to enter into the contract with EquiLens.
- HOW AND WHEN WE COLLECT YOUR DATA?
We collect your personal data directly from you:
– when you visit our Website;
– when you subscribe to our Newsletter;
– when you contact us by email, phone, contact forms, or other communication available methods;
– during business interactions, like consulting or service provision, or when you enter into an agreement with us.
We collect your personal data from third parties:
– when we receive your information from our business partners or clients when you represent them in a contract with us or when you’re a contact person named in such a contract.
- TYPES OF DATA WE COLLECT
We collect the following types of data:
(1) Website visitors and users
We collect your IP address and information from cookies (only if you agree to our use of cookies).
(2) People contacting us
We collect your name, company name, e-mail address, and any other information you choose to give us.
(3) Newsletter subscribers
We collect your name, company name, and email address.
(4) EquiLens business partners
We collect various data based on what you provide. This includes your full name, the name of your organization, your e-mail and payment-related information for the services you purchase, like billing address, tax identification number (Tax ID) or personal ID.
(5) EquiLens clients
We collect various data based on what you provide. This includes your full name, the name of your organization, your e-mail and payment-related information for the services you purchase, like billing address, tax identification number (Tax ID) or personal ID.
- HOW LONG WE KEEP YOUR DATA?
We store your personal data for the following period of time:
(1) Website visitors and users
– we keep your IP address in our server logs for 3 years;
– we keep information in cookies as long as mentioned in the COOKIES section of this Policy.
(2) People contacting us
– we keep your personal data for as long as needed to address your inquiry.
(3) Newsletter subscribers
– we keep your personal data until you choose to unsubscribe.
(4) EquiLens business partners
– we keep your personal data for the entire length of our contract. After that, we keep it for the time required by tax record-keeping laws, which is typically 5 years from the end of the year in which you provided services to us.
(5) EquiLens clients
– we keep your personal data for the entire length of our contract. After that, we keep it for the time required by tax record-keeping laws, which is typically 5 years from the end of the year in which you purchased our services.
- WHO WE SHARE YOUR PERSONAL DATA WITH?
We may share your personal data with:
(1) Website visitors and users
– IT services and analytics providers for website operation and usage analysis.
– Legal advisors and business consultants, but only as necessary for their services.
(2) People contacting us
We collect your name, company name, e-mail address, and any other information you choose to give us.
(3) Newsletter subscribers
– IT service providers for sending out the Newsletter.
(4) EquiLens business partners
– IT services and system providers, including hosting services;
– Legal advisors, accountants, tax, and business consultants, but only as necessary for their services.
(5) EquiLens clients
– IT services and system providers, including hosting services;
– Payment service operators, but only as needed for processing payments;
– Legal advisors, accountants, tax, and financial consultants, but only as necessary for their services.
We do not typically transfer your personal data outside the European Economic Area (like to the USA). If we do, we comply with GDPR rules and use safeguards such as standard contractual clauses (as per Article 46.2 of the GDPR) to ensure your data’s protection.
- YOUR RIGHTS REGARDING PERSONAL DATA
You have the right to:
– access your data: you can ask to see the data we have about you. We’ll provide a copy of this data electronically, unless you request a different method. Note that for additional requests, we might charge an administrative fee.
– rectification of data, erasure and restriction of processing: If you think our data about you is wrong, please tell us so we can correct it. We automatically delete your data when it’s no longer needed. Nonetheless, you can ask us to delete your data anytime. You also have the right to obtain restriction of processing of your data.
– data portability: if we process your data based on a contract or your consent, you can receive the personal data that you have provided to us in a structured, commonly used and machine-readable format. You can also ask us to send such data to another controller if it is technically feasible.
– withdraw your consent and object to processing: If we’re using your data based on your consent, you can withdraw that consent anytime. This won’t affect any processing done based on this consent before you withdrew it. If we’re processing your data based on our legitimate interests, you can object to this processing.
To handle your requests, we might ask you to provide additional information to confirm your identity. If you don’t provide this, we may not be able to fulfill your request.
- AUTOMATED DECISION MAKING
We do not use any information you provide for automated decision-making purposes.
9. CHANGES TO THE POLICY
We regularly update our Policy to improve it. We may change the Policy, but we won’t take away any of your rights without your clear consent. Any changes will be marked with the date they’re published and will start applying from that date.
Effective Date: We last updated this document on 30.12.2023.